Admin Assistant (13110)

$26.00 hourly
  • Barlow Holistic Wellness
  • May 01, 2024
Full time Admin-Clerical

Job Description

Job Description:
• Draft, format, and review office documents, including patient communications, treatment brochures, and internal reports, to ensure accuracy and professionalism in all our communications.
• Handle daily reception activities, including managing phone calls and emails, scheduling appointments, and ensuring a warm, welcoming environment for everyone who contacts or visits our clinic.
• Coordinate with our team of health practitioners to manage patient information and treatment schedules, optimize patient flow, and ensure all records are up-to-date and accurately maintained.
• Manage inventory and order office and clinic supplies, ensuring all necessary materials for treatments, such as acupuncture needles, cupping sets, and massage supplies, are readily available.
• Implement and maintain a comprehensive filing system that supports our health practitioners’ needs and ensures easy access to patient histories, consent forms, and treatment plans.
• Greet and direct visitors and patients, providing information about our services and directing them to the appropriate staff.
• Assist in organizing clinic events and workshops, including arranging logistics, preparing materials, and ensuring events run smoothly.
• Support the clinic’s administrative needs by preparing for meetings, recording minutes, and handling travel arrangements for staff attending seminars or conferences.

Job Requirements:
• Proven administrative experience, ideally in a healthcare or wellness setting.
• Strong organizational and multitasking abilities, with a keen attention to detail.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office.
• A collaborative team player with a proactive approach to problem-solving.
• At least a college diploma.